We have 2, 4 drawer filing cabinets. 1 for personal & 1 for our company. These are located in our office downstairs that houses the wireless printer, etc. We prefer to work in the kitchen area.
PERSONAL cabinet: The top drawer is most important with banking info, investment info, passports, etc. Drawer 2 is medical, Home Depot, Best Buy, receipts/warranties for appliances, gadgets, daughter's most important tests, Drawer 3 is continuation of Drawer 2 Drawer 4 is all IRS.
I keep old bank statements, utilities etc for the year separated in a clear gallon ziploc bag in a file box until time to shred. I shred about twice a year.
I do keep super important papers such as Birth Certificates, car titles, Social Security cards, Savings Bonds, etc in the safe which is bolted to the foundation in a safe area.
In the meantime, I have 2, 3 drawer little plastic Sterlite sets in my pantry (huge pantry) for filing right away. When a Sterlite drawer is full, I fil in the cabinets. I have total of 6 drawers, 1-Investments, 2-Misc receipts/info, 1 banking, 1-taxes, 1-insurance/etc
I file daily in my sterlite drawers when the mail runs. I love these little drawers. I have 6 more drawers in the pantry that have paper and school supplies.
BUSINESS: Since we also work from home and I use the kitchen table for my latop and business. I have a tote file with hanging folders for my company work. The last file in the tote has a color coded plastic enclosed folder where I put incoming personall bills. I keep a tablet in that folder and as any bill comes in, I either pay it right away or put it on the schedule in my tablet.
For company business, I have a folder for my weekly receipts for 1- expense reports, 1- Accounts Payable, 1- checks, envelopes, labels, deposit slips 1-things that are ready to file in the office. I carry the tote to my room or office to try to keep the area tidy. The tote has all my daily work, ledgers, etc in it.
I'm also President of the cheer boosters and a lot of paperwork for that as well. That is kept in a separate plastic see through bin and when I work on cheer, everything cheer is in that bin.
Hopefully not too longwinded here but I am known for details and knowing exactly where to locate a receipt or paper we need. Our CPA loves me, LOL